A notes app that fills itself in

Yes, for voice notes, for as long as you keep recordings. A voice note keeps its recordings — one for each time you spoke into it — in your account, and any computer signed in to it plays them back as one track. Keep recordings, in Settings → Voice notes, decides how long they stay: forever, 30 days, or not at all. Dictations are different: their audio is discarded once the transcript comes back, so there is nothing to replay.

On your computer and in your account on our servers, where the text, its title, its earlier versions and the recordings are encrypted, and so are your tags and your own AI actions. That is how they appear on every computer where you sign in. You sign in with Google or with a one-time code we email you; there is no password. Dictation history stays on the computer you dictated on and is never uploaded; the only time a dictation's text leaves it is when you run an AI action on that dictation.

It moves to the Trash, and a Moved to Trash · Undo message lets you take that back at once. In the Trash it waits for 30 days, on every computer signed in to your account, with its recordings and version history, and Restore puts it back where it was. After 30 days, or as soon as you choose Delete forever or Empty Trash, the note, its earlier versions and its recordings are deleted from your computer and your account; the recordings leave our storage within about 10 minutes. A dictation you delete goes to the same Trash, opened from the sidebar, and waits there for 30 days too, but only on the computer where you dictated.

Yes. Version history, in the note's ⋯ menu, lists up to 50 earlier versions of the note, each labelled with the change it was kept before: an edit, an addition by voice, a re-transcription or a restore. Typing saves at most one version every 10 minutes, so an editing session does not flood the list. Restoring a version keeps the current text as a version too. Version history is kept in your account until the note is deleted for good, so it needs an internet connection.

With AI titles on — it is by default, in Settings → AI — a new voice note gets a short title written by OpenAI. A typed note never gets one on its own: it is titled with its first sentence until you rename it or ask for a title. To write one, our server sends OpenAI the note's text, never its recordings, and nothing that identifies you; OpenAI does not use it for training. You can rename any note, and AI never replaces a title you wrote; Regenerate title, in the note's ⋯ menu, asks for a new one for any note, typed or spoken. Turn AI titles off and no note's text is sent for a title: notes are titled with their first sentence, and titles already written stay until you change them. AI titles don't count as AI actions. The setting belongs to your account, so it applies on every computer.

No. Only you create tags — with Add tag on a note, or in Settings → Tags. With AI tags on, which it is by default, a new note gets up to three of the tags you already made, picked by AI from the note's text; it can only choose from your list, may choose none, and does nothing until you have made a tag. To choose, our server sends OpenAI the note's text and the names of your tags, never the recordings. AI tags don't count as AI actions. Change or remove what it picked like any other tag, or turn AI tags off in Settings → AI.

Nothing until you choose one. When you do, the text you run it on — what you selected, or the whole note or dictation, up to 20,000 characters — and your own action's prompt go through our server to OpenAI, and the result comes back to your computer. OpenAI does not use it for training. Our server keeps none of it, only a count of the actions you run. A result that replaces text can be undone at once, and the text before it stays in version history; a dictation is never changed, because its result is saved as a new note. AI actions need an internet connection. The free allowance includes 50 of them; Pro has no allowance to use up, only a daily ceiling for fair use, and if you reach it the app says when more are available. Turn them off in Settings → AI.

Only if you turn it on. Settings → AI assistants → Let AI assistants read my notes lets Claude Desktop, or another assistant that supports MCP, search and read the notes on that computer, and find them by tag — text only, never recordings or the Trash, and your dictation history only if you also turn on the switch below it. It all happens on your computer: VoiceSnap's server is not involved. What the assistant reads goes to its provider, under that provider's terms.

Yes. Set a reminder from the bell in a note's header, the ⋯ menu or ⇧⌘R (Ctrl+Shift+R): a preset such as In 1 hour or Tomorrow, a date and time of your own, or a repeat every day, weekday, week or month. With Reminders from your voice on, saying “remind me on Friday at 10” in a voice note sets it for you. When it is due you get a notification on macOS or Windows with Mark as done and Snooze. Reminders sync with your account and arrive while VoiceSnap Pro is running on one of your computers; any you miss wait under Overdue in the Reminders view.

By default, yes — to the dictation history on your own computer, which keeps the newest 1,000 dictations. You can turn Keep dictation history off in Settings, move any dictation to the Trash, where it is deleted after 30 days, or clear the whole history, the Trash included, at once. None of that affects your notes.

On macOS, no: password fields turn on Secure Input, and VoiceSnap Pro refuses to start a dictation while it is on. On Windows it cannot tell a password field from any other field yet, so a password dictated into one is handled like any other dictation: the audio goes through our server to OpenAI to be transcribed, and the text is pasted and kept in your dictation history. Type passwords by hand.

Yes, if you sign in to the same account on both. Notes and their recordings are kept in your account, so each computer shows the same notes, and the same titles, tags, folders, pins, reminders, notes in the Trash, your own AI actions, and Keep recordings and AI settings. Dictation history does not sync — it stays on the computer where you dictated, and so do the dictations you move to the Trash.

On the free allowance you can keep up to 20 notes and run 50 AI actions, once. Pro has no allowance to use up, but it does have fair-use ceilings: up to 20,000 notes, counting the ones in the Trash, 10 GB of recordings, and a daily limit on AI actions — if you reach it, the app says when more are available. On any account a single note can have up to 50 recordings, and you can make up to 100 tags, put up to 10 on a note, and write up to 30 AI actions of your own. Dictation history keeps the newest 1,000 dictations on each computer, not counting the ones in the Trash, and drops older ones automatically.

No. Notes are part of every account: up to 20 on the free allowance, with every feature, and Pro lifts that limit. There is no separate notes tier. If you stop paying for Pro, the notes you have stay readable and editable.